I have a confession… I’m a junkie .

5 Tools To Run a Highly Profitable Real Estate Business

Now before you call in an intervention, let me clarify.I’m a “tech-tool junkie.” Which means I love to get my hands on any type of tools that I feel will help me accomplish the 3 Ps:

  • be more PRODUCTIVE
  • become more PROFICIENT (skilled in your craft)
  • make more PROFITS

If a tool isn’t doing one or more of those …then what’s the point?

The key to being an efficient tech tool junkie is that you should never implement a tool just for the sake of using it. You have to have some discipline, otherwise your tools become a distraction and a drag on your business more than they help.

Also, If your real estate investing income has plateaued, is inconsistent, or non-existent, you may need to implement some innovative tools to give your business that fresh coat of paint.

I’ve found that when a tool integrates well into your overall business strategy, it not only saves you time and headaches, but also helps take your business to the next level.

I’ve listed some of the tools that I use on a weekly, if not daily basis. Much of my staff is virtual assistants (VAs), so I refer to how I use the tools with them. But even if you have a local staff or no staff at all, you’ll still be able to benefit greatly from many of these tools.

The key to being an efficient tech tool junkie is that you should never implement a tool just for the sake of using it. You have to have some discipline, otherwise your tools become a distraction and a drag on your business more than they help.

Also, If your real estate investing income has plateaued, is inconsistent, or non-existent, you may need to implement some innovative tools to give your business that fresh coat of paint.

I’ve found that when a tool integrates well into your overall business strategy, it not only saves you time and headaches, but also helps take your business to the next level.

I’ve listed some of the tools that I use on a weekly, if not daily basis. Much of my staff is virtual assistants (VAs), so I refer to how I use the tools with them. But even if you have a local staff or no staff at all, you’ll still be able to benefit greatly from many of these tools.

Acuity Scheduling

acuity

Acuity Scheduling takes the back and forth out of scheduling appointments. Send your prospect a link, and they can can choose a time that fits within their schedule based on time slots you’ve already predetermined – no more going back and forth – this is a tremendous time saver!

Acuity syncs with your Google Calendar in real time. This comes in handy if you or your staff handle scheduling of appointments with motivated sellers and investors. You may not think it takes much time to schedule appointments, but 5-10 minutes here and there on a daily or weekly will seriously impact your productivity.

Google Apps

Google Apps marries your calendar with your email with cloud storage and cloud editing capabilities. We use Google Apps for just about everything that’s document-driven in our business. Google apps includes Gmail, Google Calendar, Google Docs, Google Sheets, and Google Slides. It also includes Google Drive, which is the most valuable resource for me in this package. It’s the main tools my virtual assistants and I use to collaborate on documents in real time, remotely.

Google Apps

Although I could literally create an entire course on how you can use Google apps to make your REI business more productive while working with a remote team, suffice to say that getting familiar with these tools, and loading them on all your devices will drastically increase your productivity.

Insightly

Insightly

Insightly is my customer relationship manager (CRM) of choice and one of my favorite tools that can help you close at least one additional deal per month. It seamlessly keeps all of our client information and deals organized and up to date. Insightly is an amazing resource for organizing your buyer and seller leads, contacts, and vendors. – It can be used to manage your deal flow as well as automate tasks and communication in your business – including tracking all of your email communication with your leads.

So you may be wondering – “how can Insightly help you close at least one additional deal a month?” The key with Insightly is you now have a powerful tool to not only manage all the moving parts of each of your deals, but also to track all communication with your leads and effectively manage your follow up with those leads. As you probably know, in real estate investing the money is in the follow up. Therefore, if you set up Insightly to track and automate the consistent follow up with your leads – it will ultimately lead to you closing additional deals each month.

Todoist

Todoist is my secret weapon that I use to manage my entire staff (both local and virtual) for less than the cost of a steak dinner (currently it cost around $30/user – that’s not a monthly cost – THAT’S FOR A YEAR!). This tool helps you maximize productivity by giving you the ability to see all tasks assigned, completed, updated, relevant notes, and shared files in a simple user-friendly interface.

todoist

It makes accountability a no-brainer, which is crucial when you have a lot of moving pieces, and it helps you stay on the same page with your team by allowing you to check in on the software instead of the need to follow up with each team member individually.

With Todoist it’s easy to share files, discuss details, and allow everyone to stay informed of progress of each of your real estate deals. And just like many of the other apps mentioned, all communication is synced across your desktop, browser, email app, and mobile app.

Viber

Viber

Viber is one of the game-changing tools that’s allowed me to be twice as productive and focus more on revenue generating tasks since it makes it very easy to communicate and delegate tasks to my virtual staff as well as seamlessly share files in real time.

This tool works well to create a community with my virtual team, even though they’re in many different locations, some even overseas. With Viber, we’re able to communicate worldwide using video and voice calling as well as text messaging in real time – AND IT’S FREE.

We also use the app to send files (i.e. contracts, purchase documents, etc), pictures (i.e. rehab pics for properties), videos (i.e. property walk-throughs), and we even use Viber like a walkie talkie if we’re not a position to text or call. And the beauty is Viber syncs with your mobile, tablet and desktop so you have your messages and files across all your devices.

So What’s Next ?

Board

The next step is to evaluate your business needs.

If scheduling meetings and calls with motivated sellers has been a time suck in your business – then try Acuity Scheduling.

If you’re looking for a more efficient way to collaborate on files with your staff or just a way to more easily organize all the documents in your business, then you must give Google Apps a shot.

Let’s say your lead management and follow up is in shambles which ultimately affects your bottom line. Then Insightly is a no-brainer for you.

To-do lists, assigning tasks, accountability, and low cost are the awesome benefits of using a tool like Todoist.

And lastly, if you’re looking for a free, versatile tool to communicate with your staff via voice, message, or video as well as easily transfer files and pics, then you have to give Viber a go.